Sample report
This is what your accountant gets.
A monthly Mileage report exported from MileTracker as a PDF. The driver, business and trips below are made-up sample data.
MileTrackerIRS-READY MILEAGE LOG
SAMPLE DATA
Generated Oct 31, 2026
Generated Oct 31, 2026
VEHICLE MILEAGE REPORT
October 2026
October 1 – October 31, 2026 · Tax year 2026
POTENTIAL DEDUCTION$289.91
TOTAL MILES462.1
DEDUCTIBLE MI441.8
TRIPS44
BY CATEGORY
| Category | Trips | Miles | Rate | Deduction |
|---|---|---|---|---|
| Business | 28 | 385.4 | $0.725 | $279.41 |
| Medical | 7 | 40.0 | $0.205 | $8.20 |
| Charity | 2 | 16.4 | $0.140 | $2.30 |
| Personal | 7 | 20.3 | – | – |
| Total | 44 | 462.1 | $289.91 |
DAILY MILES · deductible in green
Each trip was recorded close to the time of the drive by MileTracker using GPS, with date, start and end place, distance and purpose. Rates: 2026 IRS standard mileage rates. Medical and charity rates apply to qualifying trips only. This report is a record of mileage, not tax advice.
Driver signatureDate
MileTrackerTRIP LOG · OCTOBER 2026
Sample Driver · Sample sedan
| Date | Time | Route | Purpose | Odometer | Miles | Deduction |
|---|---|---|---|---|---|---|
| Oct 01 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,118.0 | 21.4 | $15.51 |
| Oct 01 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,141.8 | 5.9 | $4.28 |
| Oct 02 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,154.6 | 5.9 | $1.21 |
| Oct 02 | 6:10 PM | Office → Grocery store | Personal | 24,167.0 | 2.8 | – |
| Oct 05 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,178.8 | 5.2 | $1.07 |
| Oct 05 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,191.8 | 6.3 | $4.57 |
| Oct 06 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,202.1 | 11.9 | $8.63 |
| Oct 06 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,218.7 | 6.3 | $4.57 |
| Oct 07 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,231.7 | 5.5 | $1.13 |
| Oct 07 | 6:10 PM | Office → Grocery store | Personal | 24,239.4 | 2.8 | – |
| Oct 08 | 9:30 AM | Home → Community Food Bank | Volunteer shift | 24,247.4 | 8.3 | $1.16 |
| Oct 08 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,258.9 | 5.9 | $1.21 |
| Oct 09 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,267.6 | 11.9 | $8.63 |
| Oct 09 | 4:45 PM | Harbor Logistics → Office | Return to office | 24,281.9 | 15.2 | $11.02 |
| Oct 12 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,304.5 | 6.0 | $4.35 |
| Oct 12 | 6:10 PM | Office → Grocery store | Personal | 24,313.4 | 3.0 | – |
| Oct 13 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,320.1 | 12.2 | $8.84 |
| Oct 13 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,337.0 | 6.2 | $1.27 |
| Oct 14 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,351.3 | 12.6 | $9.13 |
| Oct 14 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,366.5 | 6.5 | $4.71 |
| Oct 15 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,378.1 | 11.9 | $8.63 |
| Oct 15 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,395.8 | 21.6 | $15.66 |
| Oct 16 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,425.6 | 12.0 | $8.70 |
| Oct 16 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,445.3 | 6.0 | $1.23 |
| Oct 19 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,459.3 | 22.0 | $15.95 |
| Oct 19 | 4:45 PM | Harbor Logistics → Office | Return to office | 24,485.2 | 14.6 | $10.58 |
| Oct 20 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,504.7 | 21.2 | $15.37 |
| Oct 20 | 6:10 PM | Office → Grocery store | Personal | 24,530.4 | 2.9 | – |
| Oct 21 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,541.5 | 6.2 | $4.50 |
| Oct 21 | 6:10 PM | Office → Grocery store | Personal | 24,556.4 | 2.8 | – |
| Oct 22 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,562.3 | 21.2 | $15.37 |
| Oct 22 | 4:45 PM | Harbor Logistics → Office | Return to office | 24,586.7 | 14.9 | $10.80 |
| Oct 23 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,605.2 | 12.4 | $8.99 |
| Oct 23 | 6:10 PM | Office → Grocery store | Personal | 24,621.2 | 2.9 | – |
| Oct 26 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,629.5 | 22.0 | $15.95 |
| Oct 26 | 1:30 PM | Riverside Clinic → Patient visit, Green Lake | Home visit | 24,657.6 | 6.3 | $4.57 |
| Oct 27 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,667.7 | 12.5 | $9.06 |
| Oct 27 | 9:30 AM | Home → Community Food Bank | Volunteer shift | 24,682.2 | 8.1 | $1.13 |
| Oct 28 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,695.2 | 21.3 | $15.44 |
| Oct 28 | 6:10 PM | Office → Grocery store | Personal | 24,721.1 | 3.1 | – |
| Oct 29 | 10:00 AM | Home → Northside Medical | Medical appointment | 24,730.2 | 5.3 | $1.09 |
| Oct 29 | 4:45 PM | Harbor Logistics → Office | Return to office | 24,744.2 | 15.0 | $10.88 |
| Oct 30 | 8:10 AM | Home → Riverside Clinic | Clinic shift | 24,766.0 | 12.4 | $8.99 |
| Oct 30 | 9:00 AM | Home → Harbor Logistics | Client meeting | 24,784.0 | 21.7 | $15.73 |
| October total · 44 trips | 462.1 | $289.91 | ||||
Reports also export as CSV and Excel. Accountants can get a live link instead.