Privacy Policy

Essential Dev Team (“we”, “our” or “us”) operates the MileTracker mobile application (the “App”). This Privacy Policy explains what information the App handles, where it goes and the choices you have.

1. Information the App collects

Location data. MileTracker uses location to record your driving trips and calculate mileage, including GPS coordinates during trips, start and end locations, and the route.

Motion data. Motion & fitness data is used to detect when you start and stop driving, so trips can be recorded automatically.

Background location. Automatic trip detection uses “Always” (background) location access together with motion & fitness data, so trips can be detected and recorded even when the App is not open. You can turn off automatic detection in the App's Settings, or revoke background location and motion access at any time in your device's Settings.

Photo library (add only). If you choose to save an exported trip or map image, the App asks for add-only access to your photo library so it can save the image. We never read or browse your existing photos.

Trip information you enter. Categories (Business, Medical, Charity, Personal), purposes, notes and tags, vehicle information, odometer readings, fuel, expense and maintenance entries.

Subscriptions. Apple processes payments. We receive your subscription status, not your payment details.

2. How we use information

• Record and display your driving trips
• Calculate mileage and potential tax deductions
• Generate reports you export (PDF, CSV, Excel)
• Sync your data across your devices through your iCloud, if you turn it on
• Share your log with your accountant, only if you create a link
• Understand, in aggregate and anonymously, how the App is used and where it crashes, so we can improve it

3. Where your data is stored

On your device. Trips, places, routes, notes, vehicles and expenses are stored on your iPhone by default.

Your iCloud. If you enable iCloud sync, this data is stored in your personal iCloud account. It is encrypted by Apple and is not accessible to us.

Our server — limited cases only. We do not keep your trip history on our servers, except for the trips you choose to share through an accountant live link, for as long as that link is active. We also receive the anonymous usage statistics and referral records described below. Our server is operated by Supabase in the United States.

We do not sell your data, use it for advertising, show ads, or share your location with anyone for their own purposes. (Coordinates are sent to Mapbox and OpenStreetMap only to draw map images and look up speed limits — see Section 8.)

4. Anonymous usage statistics

Unless you switch it off, the App sends anonymous usage statistics to our server. They are tied to a random Installation ID created on your device — not to your name, Apple ID or any advertising identifier.

What is sent

• Device and app: device model, iOS version, app version and build
• Settings context: language, region and time zone; accessibility settings in use (for example larger text or VoiceOver on/off)
• Sessions: when the App is opened and closed, and the last screen you were on
• App events: a trip was reviewed (with the category chosen); a trip was recorded or added (with a distance bucket such as “5–15 mi”, never the exact distance); a trip was deleted, merged or split; a report was exported (report type and format); the theme was changed; an accountant link was created or revoked; a referral code was redeemed (success or failure only); the recap or milestones screen was opened; onboarding was completed
• Subscription screens: paywall views and taps, and purchase and restore events (success, cancelled or failed)
• Review prompts: when the App asks iOS to show a rating prompt
• Diagnostics: crash and performance reports from Apple's MetricKit

What is never sent

Your name, email, phone number, address or location; trip places, addresses or routes; notes or purposes; amounts (miles, deductions, expenses); your Advertising Identifier (IDFA) or Identifier for Vendor (IDFV); prices, receipts or transaction IDs. Your IP address is not stored or used.

Retention, opt-out and deletion

• Usage events are kept for 13 months; crash and performance diagnostics for 6 months. Then they are deleted.
• Opt out: Settings → Privacy → Share Usage Data. When it's off, nothing is collected or sent.
• Delete: email essentialdevteam@gmail.com with the Installation ID shown under Settings → Privacy, and we'll delete everything tied to it.

5. Accountant live link (optional)

This only happens if you create a link in Settings → Accountant access.

• Your trips from the last 13 months are copied to our server (Supabase, US) so that the person you give the link to can view and download them in a browser. For each trip this includes: date, start time, from and to place names, miles, category, purpose/notes, deduction, tolls, parking and vehicle name.
• When “Hide personal trips” is on (it is on by default), personal trips are not copied.
• Anyone with the link can see this data, so share it only with people you trust, like your accountant.
• Links expire after 180 days. Turning the link off deletes the copied trips from our server.
• The link uses an anonymous account identifier created by the App. There is no sign-up, and we don't ask for your name or email. A name or email you type as the link's label is stored with the link so you can tell links apart.

6. Referrals (optional)

If you use referral codes, our server stores an anonymous identifier for your installation, your referral code, and which code was redeemed by which anonymous identifier. No names, emails or contacts are collected or uploaded.

7. Sharing

We do not sell, trade or otherwise transfer your information to third parties for their own use. We share information only:

• with the service providers below, to run the features described in this policy;
• with the people you choose, through an accountant link or files you export;
• when required by law or legal process, or to protect our rights or property.

Refund requests. When someone asks Apple for a refund, Apple may ask us about the purchase. By subscribing, you agree that we may then tell Apple that the purchase was delivered, that a free version or trial was available beforehand, and that we prefer a refund of the unused part. We share nothing else, and only for purchases made after this consent appeared on the subscription screen. We are also notified when a refund is requested or granted, without learning who you are.

8. Third-party services and processors

• Apple MapKit — maps and routes
• Apple StoreKit — subscriptions
• Apple CloudKit — optional iCloud sync, stored in your iCloud account
• Apple MetricKit — on-device crash and performance reports, included in usage statistics
• Supabase (United States) — database and hosting for anonymous usage statistics, accountant links and referrals. supabase.com/privacy
• Mapbox — trip GPS coordinates are sent to render static map images of your trips. mapbox.com/legal/privacy
• OpenStreetMap Overpass API (overpass-api.de) — while a trip is being recorded, your current location is sent to OpenStreetMap’s Overpass API, without any name, account or device identifier, only to look up the speed limit of the road you are on (at most about once every 20 seconds). Speed limit data © OpenStreetMap contributors, available under the Open Database License (ODbL). osmfoundation.org/wiki/Privacy_Policy

Apple services are governed by Apple's privacy policy. Coordinates sent to Mapbox and OpenStreetMap are processed transiently to provide those features and are not used by us to identify you.

9. Your choices

• Location: control location access in your device Settings. Without it, automatic tracking can't work.
• Usage statistics: Settings → Privacy → Share Usage Data.
• Accountant links: turn a link off at any time; its copied trips are deleted.
• Delete your trips: from the App's Settings at any time. Deleting the App removes its local data.
• iCloud data: manage or delete it in your iCloud settings.
• Export: Premium subscribers can export their data as PDF, CSV or Excel at any time.
• Server data: to access or delete usage or referral data, email us with your Installation ID.

10. Children's privacy

MileTracker is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe we have, please contact us and we will delete it.

11. California privacy rights

If you are a California resident, the CCPA gives you the right to know what personal information is collected and to request its deletion. Most of your data stays on your device or in your iCloud, under your control. For the limited data on our server (Sections 4–6), email us and we'll respond. We do not sell or share personal information for cross-context behavioural advertising.

12. Changes to this policy

We may update this policy from time to time. We'll post the new version on this page and update the “Last updated” date. Continued use of the App after changes means you accept the updated policy.

13. Contact

Email: essentialdevteam@gmail.com
Website: essentialdevteam.com